The procedure for accepting the work book of a new employee is not particularly complicated. Although it will not be superfluous to check whether your predecessors filled in everything correctly in it. It is equally important to make the first entry correctly.
Instructions
Step 1
If there are entries in the work book, it is desirable that the most recent one confirms the fact of the dismissal of its owner from the previous place of work.
Also check the sequence numbers of the entries. Each of them must have a number strictly one more than the previous one. This also applies to all the records that you or your colleagues will have to make during the period of the hired employee's work at your company.
If something is wrong, draw the employee's attention to it, recommend him to eliminate inaccuracies by contacting those organizations that made mistakes.
Step 2
Before making the first entry on behalf of your company, prepare all the necessary documents.
This is an application for employment, which must be written by the future employee, an employment contract signed by both parties with him and an order for employment.
The position for which a new employee is hired should be formulated in the same way in all named documents. If the department in which he is enrolled matters, it must be indicated everywhere.
For example: "for the position of the head of the department in the sales department of the commercial service".
Step 3
After the most recent entry in the Job Details section, in the center, widest box, hand-write the full and, if available, abbreviated company name.
Below in the appropriate columns: the ordinal number of the entry, the date of employment, information about the employment with an indication of the position and, if necessary, divisions and output data (name, or abbreviated, number and date) of an order or other order for employment.
The employee's work book must be kept in the safe with the employer and returned to him on the day of dismissal. At his first request, the employer is obliged to provide a certified copy of this document.
