Proper storage of documents is an important element of office work. Before sending the papers to the archive, they must be flashed. To do this, you should know the basic rules of archival processing of cases.
It is necessary
- - awl;
- - needle;
- - harsh thread;
- - glue.
Instructions
Step 1
Number all the sheets using a black lead pencil. The number is placed in the upper right corner. Place the documents in chronological order, starting with the oldest. If there are envelopes with attached documents, then you need to number the envelope, and then each document in it.
Step 2
Remove all paper clips and other metal parts. If your document does not have a filing margin, glue a piece of paper to it. Prepare all the papers for the stitching by basing the four punctures and placing them in the cardboard cover.
Step 3
The bundles of documents must be clamped with a clamp, pierced with an awl or drilled with a special device for stitching documents. Without removing the clamps, sew the papers with a long needle using coarse thread, twine, or tape.
Step 4
For correct sewing, it is necessary to thread the needle from the back side into the hole that is the second in a row, pass the needle along the back side and return again to the second hole. After that, the needle must be brought out to the front side and the second hole must be sewn, but already from above. The thread is pulled out from the back, and its two ends are fixed so that the thread tails can be sealed with paper (tracing paper).
Step 5
The seal of the organization is put on the paper glued to the threads, and officials (director, chief accountant) also sign. A list of documents that are filed in a bundle is glued onto the cardboard cover. It should indicate the name of the organization and its structural unit, put the date, indicate the storage period of documents and the archival code, if it is adopted in your organization.
