If there is a need for early termination of the agreement, the procedure is usually spelled out in this document itself. Most often, the initiator of the termination must notify the other party of its decision in advance in writing. Strict adherence to the order prescribed in it is especially important if the cause was a conflict situation.
It is necessary
- - letterhead (if any) or a plain sheet of paper;
- - a computer;
- - Printer;
- - fountain pen;
- - printing;
- - a postal envelope and a return receipt form or courier service.
First, prepare a notification.
Indicate in it to whom (it is better to indicate the position, name of the organization and the surname and initials of the first person specified in the agreement, or otherwise, if the other party has made changes in this plan) and from whom (if you are an entrepreneur, indicate this status if you represent organization - position, company name and surname of the first person with initials, for an individual the surname and initials are enough).
Title this document as "NOTICE". On a new line, add "on termination of the agreement No. (number and date of conclusion of the terminated document)".
In the substantive part, you can use, for example, the following text: “In accordance with clause (refer to a clause or several of the agreement, where the procedure for its termination is spelled out, indicate the name, number and date of signing of the document), I hereby notify about the unilateral termination of agreement No. … from … from … ".
Next, indicate the date or, if it is provided for by the appropriate option "after … (the period specified in the agreement) from the moment you receive this notice."
Put in a date.
Indicate below the name and position (an individual does not need) of the one who will sign the document.
If you have letterhead, print your document on it. Otherwise, plain paper is sufficient.
If you keep records of outgoing documentation (for legal entities it is usually required, for entrepreneurs it is desirable), assign an outgoing number to the document and record it where it should be.
If you are an individual and a conflict situation or are fraught with conflicts in the future (for example, if the agreement is terminated, the other party is deprived of the rights to use the results of your activity), certify the signature and copy with a notary. An entrepreneur, with a seal and a legal entity, only needs to certify the authenticity of the copy with a notary.
You can send the document by mail with acknowledgment of receipt (for additional insurance it is better with a valuable letter with a list of attachments) or send it by courier (if you don't have your own, you can use the services of a third-party specialized company) against signature to the other party.
The second method is more expensive, but fast.
Save your proof of delivery of the notice to the other party. If disputable situations arise in the future, it will come in handy.