Many large companies send specialists working for them on a business trip to another city or another country to resolve certain issues. Organizations are required to reimburse their employees for travel expenses from the firm's finances. Posted workers need to submit documents in a timely manner, which are proof of costs and an attachment to the expense report.
Necessary
- - employee documents;
- - documents of the organization;
- - calculator;
- - local act on the amount of expenses on a business trip;
- - form of an advance report;
- - documents confirming expenses during a business trip;
- - completed documents for a business trip.
Instructions
Step 1
When an employee goes on a business trip, the employer must draw up all documents properly. These documents should include an order for a business trip, a service assignment, a business trip certificate.
Step 2
Upon returning from a business trip, the employee needs to fill out a business trip report, which is filled out in the service assignment form issued by him upon departure. The employee in the report needs to reflect the fulfillment of the purpose of the trip, for which the company directed him. The report must contain a list of documentation that was handed over to the specialist for the purpose of concluding contracts and signing by partners (if this was the reason for going on a business trip).
Step 3
Within three days after returning from the trip, the traveler must fill out an advance report in the AO-1 form. In it, he needs to calculate the total cost of the trip. These include per diem, the amount of which is controlled by the organization by local acts or collective agreements, travel, accommodation and other expenses agreed with the employer.
Step 4
All expenses must be documented, except for daily subsistence allowance. The list of documents must be registered on the second sheet of the advance report (indicating their names and amounts).
Step 5
As a rule, before an employee goes on a business trip, accountable funds are issued to him in the accounting department. If the employee spent the same amount, reflected it in the report, and confirmed it with documents, then the recalculation is not done. If an employee needed to extend a business trip or he needed to be in another city on a day off and perform a labor function, then the recalculation is carried out by an accountant, taking into account all the nuances. In this case, the specialist is paid the difference between the amount issued and the amount spent. When the employee received a larger amount than he spent during the trip, he must return the remainder to the organization's cash desk.
Step 6
It should be borne in mind that the amount of the advance report is approved by the head of the enterprise. After that, the required recalculation is performed.
