Business partners have their own ethics that dictate the form of appeal and the style of correspondence. When sending documents for consideration to a counterparty, it is impossible to simply pack them in an envelope and hand them over to a courier for immediate dispatch. Unless you have a preliminary agreement, and a certain relationship has already been established with this partner, allowing you to avoid formalities. In other cases, it is required to attach a cover letter along with the documents.
Compose your letter in simple writing. There is no single template for such a message, so here you should be guided by the general rules adopted for business correspondence. In accordance with them, take the introductory part under the requisites. If your organization has letterhead, it is best to print the letter on it. In addition, you do not have to enter your own details separately, but it will be enough to indicate the addressee in the "to whom" format. Indicate here the position of the head of the partner company, the name of the company, full name.
Begin your cover letter with "Directing to you." You can preliminarily indicate the essence of the appeal "On the forwarding of documentation", but this is not a mandatory requirement, as well as the need to title the document. Inform the reasons for the transfer (within the framework of the contract, upon request, by prior agreement, etc.). List all documents in the Appendix section. If there are several of them, then it is best to draw up a table where the serial number, name, number of sheets, copies, etc. will be indicated.
In the final part of the appeal, let your partner know your wishes. This can be a request to return documents, inform about receipt, etc. Then leave a place for the signature of the head of your organization, indicate his position and decipher the full name in brackets. And then provide the surname, name, patronymic of the artist and his contact phone number for information.