The exact number of full days on a business trip is important for calculating the employee's per diem allowance and filling out the documentation on the time worked by him. In general, the formal side of this procedure is quite simple, but some of the nuances should be well known in order to avoid possible mistakes.
Necessary
- - travel certificate with marks of departure and arrival;
- - round trip tickets;
- - the calendar;
- - calculator.
Instructions
Step 1
The first rule to remember: business trip days are considered not only every full day spent by an employee on the way and directly at the place where he is seconded, but also the days of departure and arrival. Even if the employee, as can be seen from the ticket, left for a business trip at 23:59, formally he is considered to have spent the whole day of the day of departure of his train or other transport. And that actually from these days he spent only a minute on the road does not matter.
Step 2
The same should be done if the return train (or other vehicle) arrives at 0 hours 1 minute.
Moreover, even if an employee who arrived at night had enough time to sleep before the start of the working day, on that day, strictly according to the letter of the law, he has the right not to appear at the workplace at all, since formally he is still on a business trip. In practice, everything depends on many nuances: the consciousness of the employee, relations in the company, corporate culture, the situation at work in a particular case, and various other factors. But no one can formally require an employee to go to work on the day he returns from a business trip.
Step 3
Difficulties in counting the days of a business trip are also caused by the moment associated with the need to get from the city where the employee lives to the airport. If the plane leaves at night the very next day, the time when the business trip starts is usually the moment when the employee embarks on the vehicle that delivers him to the airport (bus, train, express train). Simply put, the person flew away at 4:00 am on Monday, but had to take the last bus at 11:00 pm on Sunday to get to the airport outside the city limits. In this case, the day of departure is considered Sunday. The situation is the same with the day of arrival.
Step 4
Taking into account all these points, the days of being on a business trip are considered. Thus, an accountant or other employee who maintains documentation for business trips must proceed from the documented time of arrival and departure of the traveler and, according to the calendar, must calculate the number of full days from the first date to the second, inclusive. The resulting number is legally the time spent by the employee on a business trip.
