When contacting almost any organization for a service, along with the originals of documents, it is necessary to provide their copies. Therefore, it is not surprising that the conditions for certification of copies are spelled out in the current legislation.
Instructions
Step 1
A copy is considered certified when it contains details that confirm its authenticity and thereby give it legal force. These details are written in the free space at the bottom of the document. If the document consists of several sheets, then the information is indicated on the last of them. In addition, multi-page copies are necessarily stitched and numbered. Requisites are set in accordance with certain rules that are prescribed in the legislation.
Step 2
You can certify a copy yourself if you are the head of the organization or its authorized person. However, this option is available only if the legislation does not provide for a mandatory notarization for this document.
Step 3
A prerequisite is the presence of the word "True" without a colon and other punctuation marks. If the document contains several sheets, then here you need to indicate the number of these sheets. One of the valid options looks like this: "3-sheet copy is correct." Below is the name of the position of the person who certifies the copy of the document. The date on which the certification process was completed is written under the title. A seal and signature are placed next to it. The signature must be deciphered: the surname is written in full, and the initials are put.
Step 4
It is also considered an important point that describes where the original document is located, a copy of which you certify. If you are collecting copies for a federal agency, this is a must. Do not be surprised if all information is stamped with one stamp (of course, except for the signature of the certifying person) - this is used to speed up the procedure and does not contradict the established norms.
Step 5
Check the copy for quality. This means that the text of the copied document must be understandable. The copy should not contain scuffs or dark reflections that may result from scanning for technical reasons. Otherwise, a certified copy will not be accepted from you.
